Skip to Content

A Day in the Life of....... a Racing Administrator

13 October 2015

About Me

My name is Rachel Andrews and I work at Weatherbys.

You don’t necessarily need to have an equine background to find a job in Racing.  I, for example, came to it quite late, having had a variety of jobs including fraud investigator, lab technician and even running my own company.

I’d certainly never considered a career in racing, but now that I'm here I can honestly say there is nowhere else I would rather be.  You gain a huge feeling of satisfaction when you see a horse racing and knowing that in some way you played a small part (albeit, that it’s only registering the horse’s name or importing the horse).

There are a variety of administrative roles within racing - both at racecourses and working for the many racing companies that help to run racing.  Weatherbys is one of the key organisations that make racing happen!

About The Job

A role in racing administration can be just as exciting as a career in any other area of the racing industry (and can be used as a good introduction as no previous knowledge of racing is required).  You are in constant contact with trainers, owners, foreign turf authorities and governing bodies and you can follow a horse from foal registration stage right through to the racetrack.

I'm employed by Weatherbys as a Naming Co-ordinator in their Racing Administration Department.  This basically means that I administer the naming process of racehorses, right from checking the name for availability, all the way through to allocating the name to the horse.  I also deal with endorsing passports for foreign travel, clearing horses to race abroad, setting up non racing agreements and updating passports with gelding status.

A normal day for me would include updating (the Weatherbys bespoke) racing database with animal information, liaising with customers regarding racing queries and communicating with the BHA regarding potential name similarities.


A working knowledge of the sport is useful but not crucial as this is purely an administrative role.  You will need to be polite with a helpful telephone manner, show attention to detail and have a working knowledge of Microsoft Office.

A GCSE in Maths and English is essential, as are strong organisational skills and great customer service (preferably with prior experience of working in an office environment). 

 You’ll need patience and a good sense of humour (believe me, after the third person that day has phoned to see if the name, ‘Hugh Jarse’ is available, both will be tested).

 Every registration has to be processed on the day of receipt so being able to work to deadlines is vital, as is being able to deal with pressure (at the start of the flat season expect your workload to double).

My Advice

Get as much experience of the industry, in as many different areas as possible – the more experience and knowledge you have, the more likely you are to land that dream job!

Treat every day as an opportunity to learn something new, make sure you listen to the advice people have to offer and always ask questions.

Always be prepared to go the extra mile – it is hard work but you will ultimately be rewarded.                 

Back to Case Studies